What a SaaS Spend Review Typically Finds.

Illustrative examples based on the kinds of waste we typically find at companies this size. Not actual client engagements.

$490,000+
Illustrative Savings Across These Three Examples
$0
Upfront Cost
Avg. 3 Weeks
Spend Review Timeline

Denver-Based Civil Engineering Consultancy, 210 Employees

Software costs had climbed steadily since the firm opened a second office. Nobody owned the full stack. A 3-week spend review found seven sources of waste.

$153,400
Unused CRM licenses (departed employees) $38,400/yr
Overlapping project management platforms $26,800/yr
Fragmented AI subscriptions $34,200/yr
Dormant pre-migration cloud storage $19,800/yr
The pattern: growth by adding offices, without cleaning up what each office already had running. Nobody has the full picture until someone builds it.
Read the full breakdown →

Mid-Atlantic Commercial Real Estate Brokerage, 160 Brokers & Staff

Two office acquisitions in three years left duplicate CRMs and listing tools running side by side. Nobody had gone back to clean it up.

$124,600
Duplicate CRM platforms running simultaneously $28,400/yr
Duplicate listing syndication tool $19,500/yr
Dormant market intelligence platform $24,600/yr
Fragmented AI subscriptions $16,900/yr
The pattern: every acquired office arrives with its own CRM, its own listing tools, and its own everything, and nobody ever goes back to clean it up.
Read the full breakdown →

Southeast Hotel Group, 8 Properties, 340 Employees

Eight properties running on four different software stacks, held together by whoever onboarded each GM. The spend review found duplicate tools, dormant platforms, and a billing error across the portfolio.

$212,200
Unused PMS revenue management add-on $42,800/yr
Revenue management system redundancy $38,200/yr
Fragmented AI tool subscriptions $33,700/yr
Duplicate staff scheduling tools $31,600/yr
The pattern: each property's stack was built by whoever onboarded the GM, and nobody ever compares them side by side.
Read the full breakdown →

Common Questions

How does Saaspartan charge for its SaaS spend review service?
Saaspartan operates on a contingency model. Our fee is an agreed share of confirmed annualized savings only. If we don't find savings, you pay nothing.
How long does a SaaS spend review take?
Most spend reviews are completed within two to three weeks from the initial scope call, depending on company size.
What size companies does Saaspartan work with?
Saaspartan typically works with companies of 100-500 employees spending $500,000 or more annually on software and SaaS subscriptions.
What kinds of waste does Saaspartan find in a SaaS spend review?
Common findings include unused licenses from departed employees, duplicate tools doing the same job, overlapping AI subscriptions purchased by different departments, billing errors from vendors, and shadow IT subscriptions charged outside the main budget.

What's hiding in your software stack?

Most spend reviews pay for themselves in the first month. Scope call is free.

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