SaaS spend guide

How to reduce SaaS spend without confusing activity with value.

A useful review connects money to the capability the business needs. The output is a decision map, not a percentage promise.

Vendors, invoices, payment methods, owners, contracts, renewals, seats, plans, add-ons, and AI/API usage.

Check active users, meaningful feature use, business process, security, and integration dependencies.

Keep, Cut, Renegotiate, Replace, or Pilot when evidence is incomplete.

Nine-part review

A review that can survive the renewal.

Make recurring spend visible across finance, teams, and payment methods.

Separate active business use from seats, features, and products that no longer earn their cost.

Find dates, notice windows, floors, overages, ramps, caps, and commitment obligations.

Connect variable usage to teams, projects, models, providers, and value.

Find duplicate capability and purchases outside the normal approval path.

Use current evidence and credible leverage; do not claim a vendor's lowest possible price without support.

Decide whether the business should keep, consolidate, reduce, or deliver the job another way.

Subtract operating, switching, maintenance, risk, and human-review costs before recommending a move.

Record the implemented action and first-year net savings with evidence.

The initial Savings Scan is free; deeper work uses agreed engagement terms.