SaaS spend guide
How to reduce SaaS spend without confusing activity with value.
A useful review connects money to the capability the business needs and produces a decision map.
This page is the DIY how-to. For what SaaS spend optimization means, and how software differs from a hands-on Savings Map engagement, read SaaS spend optimization.
Nine-part review
A review built for renewal decisions.
Inventory
Make recurring spend visible across finance, teams, and payment methods.
Usage
Separate active business use from seats, features, and products that no longer earn their cost.
Renewals and contracts
Find dates, notice windows, floors, overages, ramps, caps, and commitment obligations.
AI and API consumption
Connect variable usage to teams, projects, models, providers, and value.
Overlap and shadow spend
Find duplicate capability and purchases outside the normal approval path.
Benchmark and renegotiate
Use current evidence and credible alternatives; record only savings the evidence supports.
Capability rationalization
Decide whether the business should keep, consolidate, reduce, or deliver the job another way. Keep / Cut / Renegotiate / Replace →
Replacement economics
Subtract operating, switching, maintenance, risk, and human-review costs before recommending a move.
Verification
Record the implemented action and first-year net savings with evidence.